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Minutes of fall BRSC 2006 Meeting


Minutes of Fall 2006 Meeting

Maggiano's, Tysons Corner, VA

Saturday, September 16, 2006


BRSC:  Judy Burlbaugh, President & SCWDC; Peter Porton, Vice President & PSC; Steve Peirce, Treasurer & PSC; Nancy Cruise, Secretary & Fagowees; Pentagon Ski Club (PSC):  Dave Olsen, Alden Hingle; Columbia Ski Club (CSC): Kitty Imdahl, Catherine Homens, Gary Prestianni, Ted Dietz, Grant Wagner, Wayne Homens; Fredericksburg Ski Club (FSC):  Michael Redding, Mike Schwab, Connie Wiley; Ski Club of Washington DC (SCWDC): Livingston Johnson, Beverly Ashcraft, Sue Miller, Frank Peñaranda; Baltimore Ski Club (BSC): Charles Saunders, C. Edward Crawford, Dave Karczmarek; Capitol Golden Skiers: Inge Lesjak; Potomac Valley Skiers (PVS): Glade Flake, Charles Huggins, Dave Lerner; Fagowees:  Donna Campel, Ray Stoll, Sam Mantis; Goddard Ski Club:  Harvey Walden; Mogul Ski Club:  David Sheppard, Bonnie Sawyer; SSS Ski Club:  Ronald Fedorczak, Herb Wolter; Snowsearchers:  Mike Asbery; Richmond Ski Club:  Noble McClellan; Vendors:  Judy Miller, GTU; Dan Ellis, WS&S; Effie Rubenstein, Sportours , NJ.; Kerry Barnes, Sunday River; Mike Agnew, Vail; Ryan Moltenbrey, Sunday River; Lee Ann Close,


President Judy Burlbaugh called the meeting to order at 8:20 a.m. and welcomed everyone.  The BRSC Executive Committee members and club delegates introduced themselves.

Date and Host of Spring '07 Meeting

Judy asked the delegates whether they would be willing to travel to VA Beach for the spring meeting, which would be hosted by the Mogul Ski Club.  Many delegates expressed the opinion that VA Beach was too far and would be too expensive for their clubs to support.  There was a suggestion from the floor to look at the fall 07 meeting for VA Beach.  The Council agreed with the suggestion.  Livingston J., SCWDC, moved and Steve P., PSC, seconded the motion to hold the spring meeting on May 19.  All were in favor.  The motion was approved.  Columbia volunteered to host the spring meeting.


Executive Committee Reports



Wayne H., CSC, moved and C. Edward C., BSC, seconded the motion to approve the minutes as submitted.  All were in favor.  The motion was approved.



Treasurer’s Report

Treasurer Steve Peirce distributed copies of the treasurer’s report.  Steve proposed that BRSC dues be due at the fall meeting.  The by-laws were checked and they state that dues are due yearly and payable at the spring Council meeting.  Non payment by the fall meeting shall automatically forfeit the club’s membership.  Steve recommended that the by-laws be changed.  Peter P., VP, suggested that everyone pay their dues and that the Executive Committee would work on the issue.  Charlie S., BSC, moved and Kitty I., CSC, seconded the motion to approve the treasurer’s report.  All were in favor.  The motion was approved.

Standing Committee Reports

2008 BRSC Western Carnival Race Coordinator Position

Wayne H., CSC, moved and Kitty I., CSC, seconded the motion to approve Dave Olsen as the race coordinator for the 2008 Western Carnival.  All were in favor.  The motion was approved.


BRSC Racing

Dave Olsen distributed copies of his proposed race rules for the 2006-2007 race season.  Dave summarized what the changes were to the previously approved rules.  Kitty I., CSC, moved and Livingston J., SCWDC, seconded the motion to approve the revised race rules.  All were in favor.  The motion was approved.


Trip Sanctions

Frank P., BRSC Webmaster and SCWDC, reported that there were 54 trip sanctions on the BRSC website.  Judy thanked Frank for his recent work on the website.



Frank reported that he had tweaked the main page and reorganized the trip sanctions page.  He said that the site is a work in progress and welcomed any suggestions.  Judy said that they would like to add a memory book page and requested that clubs send Council trip pictures to Frank.  Wayne H., CSC, discussed the importance of BRSC maintaining a high ranking in the search engines on the web.  Wayne also said it was important that member clubs include a link on their website homepages to the BRSC website.


Trips Committee

Ted D., CSC, reported that he spoke with Kitty I., CSC, and Peter P., VP and PSC, about what to consider when selecting locations for BRSC trips.  They concluded that the first consideration should be transportation—getting to/from the resort/area and the second consideration should be facilities—banquet facilities and lodging in close proximity.  For the Western Carnival, Ted suggested the following areas:  Keystone and Lake Tahoe/Reno.  Ted asked the Council whether BRSC should consider asking for bids for two areas in order to foster competition.  Discussion followed on the question.  It was noted that the Council had considered the question several meetings prior and had decided not to solicit bids on two areas.  Judy asked the Council for a show of hands on soliciting bids for two sites; the majority of the delegates did not raise their hands.  Judy recommended that Park City be added to the list of areas to be considered for Western Carnival.  There was a question from the floor about the process that was used for selecting the 2008 coordinators.  Judy explained that because of time constraints, she selected the coordinators. Judy said she would let the Council decide on the 2009 coordinators at the spring meeting.  Discussion followed on whether the President should select the coordinators in accordance with the by-laws or should the by-laws be changed so that the Council selects them.  Wayne H., CSC, said he would bring the issue up under new business.

Old Business

2009 Eurofest and Western Carnival Coordinators

Judy solicited applications for the 2009 Eurofest and Western Carnival coordinator positions.  Copies of the Action Guidelines were made available to the Council and Judy said they were posted on the website.


2008 Western Carnival, Steamboat Springs, CO

Before lunch, each of the three vendors who had submitted bids for the 2008 Western Carnival gave a 10-15 minute presentation to the Council.  After lunch Ted Dietz, trip coordinator handed out a bid evaluation sheet and explained the difference in the bids.  After a secret ballot vote, the Sportours bid was accepted by the Council.  Dates are February 2-9, 2008.


2008 Eurofest, Portes du Solei, France (changed to Grindenwald/Interlaken, Switzerland)

Judy introduced Nobel McClellen, the 2008 Eurofest trip coordinator.  Judy said that of the three vendors selected by BRSC, two elected not to bid on Portes du Solei, the area specified in the request for proposal (RFP). One of the vendors did not bid because of the not to exceed specification in the RFP and the other vendor was not familiar with Europe.  Nobel said that in addition to receiving one bid for Portes du Solei, she had received a bid for Grindenwald/Interlaken, Switzerland.   Nobel presented both bids to the Council. Discussion followed.  Wayne H., CSC, called point of order.  He said that the Council had decided on Portes du Solei and that by accepting a bid for a different location would be unfair for several reasons, one reason is it would be unfair to clubs who might already have plans for a trip to the area.  The issue was tabled until after lunch.  After lunch the Council continued the discussion.  C. Edward C., BSC, moved and Wayne H., CSC, seconded the motion to decline to award all trips for Portes du Solei and to rebid for a new location.  Eight for/12 against.  The motion was defeated.  Glade F., PVS, moved and Charlie S., BSC, seconded the motion to accept the bid for Portes du Solei.  Four for/seven against.  The motion was defeated.  Dave O., PSC, moved and Ted D., CSC, moved to allow the vendor who submitted the Grindenwald/Interlaken bid to address the Council.  Most were in favor.  The motion was approved.  The vendor addressed the Council on her bid.  Steve P., PSC, moved and Ted D., CSC, seconded the motion to accept the GTU bid for Grindenwald/Interlaken, Switzerland.  All were in favor.  No opposed.  The motion was approved.  Dates are:  February 29-March 8, 2008.


The Council broke for lunch at 11:45 a.m. and reconvened at 12:40 p.m.


Sponsor Reports

Mike Agnew, Regional Sales Manager for Vail Resorts, and Kerry Barnes and Ryan Moltenbrey of Sunday River, gave presentations to the Council.


2007 Western Carnival, Big Sky, Montana, February 3-10, 2007

Kitty Imdahl, trip coordinator, gave the Council an update on the trip and planned activities.


2007 Eurofest, Schladming, Austria, March 3-10, 2007

Cathy Homens, trip coordinator, gave the Council an update on the trip and planned activities. 


Resort Selection Discussion 2009-2010

Lee Ann Close,, and Judy Miller, GTU, addressed the Council and fielded questions on site selections for 2009-2010 BRSC trips.  Areas suggested and discussed for Eurofest were:  Trois Valles, Chamonix, Kitzbuhel, Zell am Zee, Davos, and Engelberg.  The Council agreed that Serre Chevalier, France, the previously selected area for 2009, was not a good option.  Judy Burlbaugh polled the clubs on the various areas.  The majority of the Council delegates selected Davos, Switzerland as the location for the 2009 Eurofest.  Judy asked the Council for suggestions for 2010.  Andorra was a suggestion. Judy Miller said that air into Barcelona might be a problem.  Glade F., PVS, moved and C. Edwards C., BSC, second the motion to postpone the discussion on the 2010 Eurofest site until the spring 2007 meeting.  All were in favor.  The motion was approved.  Two areas were suggested for the 2009 Western Carnival:  Keystone, CO; and South Lake Tahoe.   The majority of the Council delegates selected Keystone, CO as the location for the 2009 Western Carnival.



New Business


Selection of Trip Coordinators

Wayne H., CSC, moved that Trip Coordinator for Blue Ridge will be selected by a majority vote of the BRSC member clubs using current voting procedures.  The BRSC President will solicit resume bios in the fall meeting, the deadline for receiving those bios will be 60 days out from the spring meeting.  The President will send the bios out to the clubs prior to the spring meeting and will call for the vote at the spring meeting.  Glade F., PVS, seconded the motion.  Discussion followed.  The voted was taken, 10 for/12 against.  The motion was defeated.  Judy said she’d like to keep the same timelines and if she gets enough resumes, she’d like to have the coordinators selected at the spring meeting.


NSCF Meeting Report

Judy gave a brief report on the recent National Ski Club Federation meeting.  She encouraged the clubs to take advantage of the benefits available to them from NSCF.  Web address, user ID and password are available and will be sent to all clubs by e-mail.  The NSCF has adopted a standard RFP which will be posted on the website.  Also posted is information on insurance and legal information.


Spring 07 Meeting Election

The Vice President, Treasurer, and Secretary positions are up for election at the spring meeting.  Nancy Cruise, secretary, volunteered to serve as election chairman and Alden Hingle, CSC, will serve on the committee.  Nancy requested nominees be sent to her by April 15.  Nominations from the floor will also be accepted at the spring meeting.


The meeting was adjourned at 4:00 p.m.


Respectfully submitted,

Nancy E. Cruise


Blue Ridge Ski Council

Date:  February 16, 2007