|
|
|
BLUE RIDGE SKI COUNCIL |
|
|
|
Minutes of fall BRSC 2006
Meeting
BLUE RIDGE SKI COUNCIL Minutes of Fall 2006
Meeting Maggiano's, Tysons Corner,
VA Saturday, September 16,
2006 Attendees BRSC: Judy Burlbaugh, President &
SCWDC; Peter Porton, Vice President & PSC; Steve Peirce, Treasurer
& PSC; Nancy Cruise, Secretary & Fagowees; Pentagon Ski Club
(PSC): Dave Olsen, Alden
Hingle; Columbia Ski Club (CSC): Kitty Imdahl, Catherine Homens,
Gary Prestianni, Ted Dietz, Grant Wagner, Wayne Homens; Fredericksburg
Ski Club (FSC): Michael
Redding, Mike Schwab, Connie Wiley; Ski Club of Washington DC
(SCWDC): Livingston Johnson, Beverly Ashcraft, Sue Miller, Frank
Peñaranda; Baltimore Ski Club (BSC): Charles Saunders, C. Edward
Crawford, Dave Karczmarek; Capitol Golden Skiers: Inge Lesjak;
Potomac Valley Skiers (PVS): Glade Flake, Charles Huggins, Dave
Lerner; Fagowees: Donna
Campel, Ray Stoll, Sam Mantis; Goddard Ski Club: Harvey Walden; Mogul Ski
Club: David Sheppard,
Bonnie Sawyer; SSS Ski Club:
Ronald Fedorczak, Herb Wolter; Snowsearchers: Mike Asbery; Richmond Ski
Club: Noble McClellan;
Vendors: Judy Miller,
GTU; Dan Ellis, WS&S; Effie Rubenstein, Sportours , NJ.; Kerry Barnes,
Sunday River; Mike Agnew, Vail; Ryan Moltenbrey, Sunday River; Lee Ann
Close, Ski.com. President Judy Burlbaugh
called the meeting to order at 8:20 a.m. and welcomed everyone. The BRSC Executive Committee
members and club delegates introduced themselves. Date and Host of Spring '07
Meeting Judy asked the delegates
whether they would be willing to travel to VA Beach for the spring
meeting, which would be hosted by the Mogul Ski Club. Many delegates expressed the
opinion that VA Beach was too far and would be too expensive for their
clubs to support. There was a
suggestion from the floor to look at the fall 07 meeting for VA
Beach. The Council agreed
with the suggestion.
Livingston J., SCWDC, moved and Steve P., PSC, seconded the motion
to hold the spring meeting on May 19. All were in favor. The motion was approved. Columbia volunteered to host the
spring meeting. Minutes
Wayne H., CSC, moved and
C. Edward C., BSC, seconded the motion to approve the minutes as
submitted. All were in
favor. The motion was
approved. Treasurer Steve Peirce
distributed copies of the treasurer’s report. Steve proposed that BRSC dues be
due at the fall meeting. The
by-laws were checked and they state that dues are due yearly and payable
at the spring Council meeting.
Non payment by the fall meeting shall automatically forfeit the
club’s membership. Steve
recommended that the by-laws be changed. Peter P., VP, suggested that
everyone pay their dues and that the Executive Committee would work on the
issue. Charlie S., BSC, moved
and Kitty I., CSC, seconded the motion to approve the treasurer’s
report. All were in
favor. The motion was
approved. 2008 BRSC Western
Carnival Race Coordinator Position Wayne H., CSC, moved and
Kitty I., CSC, seconded the motion to approve Dave Olsen as the race
coordinator for the 2008 Western Carnival. All were in favor. The motion was
approved. BRSC
Racing Dave Olsen distributed
copies of his proposed race rules for the 2006-2007 race season. Dave summarized what the changes
were to the previously approved rules. Kitty I., CSC, moved and
Livingston J., SCWDC, seconded the motion to approve the revised race
rules. All were in
favor. The motion was
approved. Trip
Sanctions Frank P., BRSC Webmaster
and SCWDC, reported that there were 54 trip sanctions on the BRSC
website. Judy thanked Frank
for his recent work on the website. Website Frank reported that he
had tweaked the main page and reorganized the trip sanctions page. He said that the site is a work in
progress and welcomed any suggestions. Judy said that they would like to
add a memory book page and requested that clubs send Council trip pictures
to Frank. Wayne H., CSC,
discussed the importance of BRSC maintaining a high ranking in the search
engines on the web. Wayne
also said it was important that member clubs include a link on their
website homepages to the BRSC website. Trips
Committee Ted D., CSC, reported
that he spoke with Kitty I., CSC, and Peter P., VP and PSC, about what to
consider when selecting locations for BRSC trips. They concluded that the first
consideration should be transportation—getting to/from the resort/area and
the second consideration should be facilities—banquet facilities and
lodging in close proximity.
For the Western Carnival, Ted suggested the following areas: Keystone and Lake Tahoe/Reno. Ted asked the Council whether BRSC
should consider asking for bids for two areas in order to foster
competition. Discussion
followed on the question. It
was noted that the Council had considered the question several meetings
prior and had decided not to solicit bids on two areas. Judy asked the Council for a show
of hands on soliciting bids for two sites; the majority of the delegates
did not raise their hands.
Judy recommended that Park City be added to the list of areas to be
considered for Western Carnival.
There was a question from the floor about the process that was used
for selecting the 2008 coordinators.
Judy explained that because of time constraints, she selected the
coordinators. Judy said she would let the Council decide on the 2009
coordinators at the spring meeting.
Discussion followed on whether the President should select the
coordinators in accordance with the by-laws or should the by-laws be
changed so that the Council selects them. Wayne H., CSC, said he would bring
the issue up under new business. 2009 Eurofest and
Western Carnival Coordinators Judy solicited
applications for the 2009 Eurofest and Western Carnival coordinator
positions. Copies of the
Action Guidelines were made available to the Council and Judy said they
were posted on the website. 2008 Western Carnival,
Steamboat Springs, CO Before lunch, each of the
three vendors who had submitted bids for the 2008 Western Carnival gave a
10-15 minute presentation to the Council. After lunch Ted Dietz, trip
coordinator handed out a bid evaluation sheet and explained the difference
in the bids. After a secret
ballot vote, the Sportours bid was accepted by the Council. Dates are February 2-9,
2008. 2008 Eurofest, Portes
du Solei, France (changed to
Grindenwald/Interlaken, Switzerland) Judy introduced Nobel
McClellen, the 2008 Eurofest trip coordinator. Judy said that of the three
vendors selected by BRSC, two elected not to bid on Portes du Solei, the
area specified in the request for proposal (RFP). One of the vendors did
not bid because of the not to exceed specification in the RFP and the
other vendor was not familiar with Europe. Nobel said that in addition to
receiving one bid for Portes du Solei, she had received a bid for
Grindenwald/Interlaken, Switzerland. Nobel presented both bids to
the Council. Discussion followed.
Wayne H., CSC, called point of order. He said that the Council had
decided on Portes du Solei and that by accepting a bid for a different
location would be unfair for several reasons, one reason is it would be
unfair to clubs who might already have plans for a trip to the area. The issue was tabled until after
lunch. After lunch the
Council continued the discussion.
C. Edward C., BSC, moved and Wayne H., CSC, seconded the motion to
decline to award all trips for Portes du Solei and to rebid for a new
location. Eight for/12
against. The motion was
defeated. Glade F., PVS,
moved and Charlie S., BSC, seconded the motion to accept the bid for
Portes du Solei. Four
for/seven against. The motion
was defeated. Dave O., PSC,
moved and Ted D., CSC, moved to allow the vendor who submitted the
Grindenwald/Interlaken bid to address the Council. Most were in favor. The motion was approved. The vendor addressed the Council
on her bid. Steve P., PSC,
moved and Ted D., CSC, seconded the motion to accept the GTU bid for
Grindenwald/Interlaken, Switzerland.
All were in favor. No
opposed. The motion was
approved. Dates are: February 29-March 8,
2008. The Council broke for
lunch at 11:45 a.m. and reconvened at 12:40 p.m. Sponsor
Reports Mike Agnew, Regional
Sales Manager for Vail Resorts, and Kerry Barnes and Ryan Moltenbrey of
Sunday River, gave presentations to the Council. 2007 Western Carnival, Big Sky, Montana, February 3-10, 2007Kitty Imdahl, trip coordinator, gave the Council an update on the trip and planned activities.
2007 Eurofest,
Schladming, Austria, March 3-10, 2007 Cathy Homens, trip
coordinator, gave the Council an update on the trip and planned
activities.
Resort Selection
Discussion 2009-2010 Lee Ann Close, ski.com,
and Judy Miller, GTU, addressed the Council and fielded questions on site
selections for 2009-2010 BRSC trips.
Areas suggested and discussed for Eurofest were: Trois Valles, Chamonix, Kitzbuhel,
Zell am Zee, Davos, and Engelberg.
The Council agreed that Serre Chevalier, France, the previously
selected area for 2009, was not a good option. Judy Burlbaugh polled the clubs on the
various areas. The majority
of the Council delegates selected Davos, Switzerland as the location for
the 2009 Eurofest. Judy asked
the Council for suggestions for 2010. Andorra was a suggestion. Judy
Miller said that air into Barcelona might be a problem. Glade F., PVS, moved and C.
Edwards C., BSC, second the motion to postpone the discussion on the 2010
Eurofest site until the spring 2007 meeting. All were in favor. The motion was approved. Two areas were suggested for the
2009 Western Carnival:
Keystone, CO; and South Lake Tahoe. The majority of the Council
delegates selected Keystone, CO as the location for the 2009 Western
Carnival. New Business
Selection of Trip
Coordinators Wayne H.,
CSC, moved that Trip Coordinator for Blue Ridge will be selected by a
majority vote of the BRSC member clubs using current voting
procedures. The BRSC
President will solicit resume bios in the fall meeting, the deadline for
receiving those bios will be 60 days out from the spring meeting. The President will send the bios
out to the clubs prior to the spring meeting and will call for the vote at
the spring meeting. Glade F.,
PVS, seconded the motion.
Discussion followed.
The voted was taken, 10 for/12 against. The motion was defeated. Judy said she’d like to keep the
same timelines and if she gets enough resumes, she’d like to have the
coordinators selected at the spring meeting. NSCF
Meeting Report Judy gave a
brief report on the recent National Ski Club Federation meeting. She encouraged the clubs to take
advantage of the benefits available to them from NSCF. Web address, user ID and password
are available and will be sent to all clubs by e-mail. The NSCF has adopted a standard
RFP which will be posted on the website. Also posted is information on
insurance and legal information. The Vice
President, Treasurer, and Secretary positions are up for election at the
spring meeting. Nancy Cruise,
secretary, volunteered to serve as election chairman and Alden Hingle,
CSC, will serve on the committee.
Nancy requested nominees be sent to her by April 15. Nominations from the floor will
also be accepted at the spring meeting. The meeting
was adjourned at 4:00 p.m. Respectfully
submitted, Nancy E.
Cruise Secretary Blue Ridge
Ski Council Date: February 16,
2007 |
