Minutes of Fall 2007 MeetingBLUE RIDGE SKI COUNCIL
Minutes of Fall 2007 Meeting
Burlbaugh, President & SCWDC; Peter Porton, Vice President & PSC,
Steve Peirce, Treasurer & PSC, Kitty Imdahl, Secretary, CSC &
SCWDC. Baltimore Ski Club: C. Edward Crawford, Sheldon Hyman,
Christopher Pukalski, Michael Jones; Capital
Golden Skiers: Inge Lesjak; Columbia Ski Club: Gary Prestianni, Joyce Wronka, Ted
Dietz; Crabtowne Skiers: Molly Hochman; Fredericksburg Ski Club: Mike Redding, Rae Ehlen; Goddard Ski Club: Harvey Walden; PATC:
Steve Bergstron; Peninsula
Ski Club: Sonny Short; Pentagon Ski Club: Dave Olsen;
Potomac Valley Skiers:
Bob Marx, David Lerner, Charlie Huggins; Richmond Ski Club: Iwin McClellan, Pat Crawley, Noble
McClellan; SCWDC: Sue Miller, Terri Kitcoff, Bill
Johnston; Snow Searchers Ski Club: Dawn Brown; Sun,Snow & Surf Ski Club: Susan Arnold. Also:
AIG Travel Insurance:
Bill Sheets; Group Trips Unlimited: Judy Miller; Sportours of
President Judy Burlbaugh called the meeting to order at and welcomed everyone. She discussed the National Ski Council Federation meeting that she attended in August and presented a written report (more below). The BRSC Executive Committee members and club delegates introduced themselves. Judy said she wants to be sure the club listing is updated and she is requesting an update on fees paid by clubs and which clubs owe fees.
Date and Host of Spring ‘08 Meeting
Several corrections were
offered to the minutes of the
Pg 3 – Amend minutes to say motion tabled the BRSC decision to consider two resorts for Western Carnival when sending information to vendors. Molly Hochman moved, Noble McClellan seconded. Approved.
Treasurer Steve Peirce
presented the Treasurer’s Report with a balance as of September 29 of
$8,131.07 in checking account and $8,684.83 in CD’s. There was total Income from
May 2008 - Molly appointed Head of Election committee
Peter proposed BRSC to hire Laura Harley to redesign our website & make it more user friendly. Laura redesigned the PSC’s website, and the cost for us will be $500 to $750. We want to have it completed by March. The request will be a Not to Exceed price of $750 suggested - Molly moved, Gary P seconded. Passed.
Dave Olsen distributed updated BR Race Rules. Peter moved to accept, Steve Peirce seconded. NOTE: the new rules are on the BR Website.
National Ski Council Federation (NSCF): www.skifederation.org
Each club should put “Member of National Ski Council Federation” on their website with a link to the NSCF site. NSCF is studying FAMs – saying we need a check list to use when evaluating resorts, give resorts feedback after the FAM so they know how it went and if they should consider any changes, how should information about FAMs be distributed within our council. Do not visit another resort while on a FAM from the host resort.
ICE: Spread the word to your members to put the word “ICE” (In Case of Emergency) in their cell phone along with the name and emergency contact phone number for EMT’s to use in case of an automobile accident or accident on the slopes. Put the word “ICE,” leave a space, then put the name of your emergency contact person and their phone number. Resorts are recognizing that clubs are a value to their operation.
How to Grow a Club: Use the media through a PR committee, take a reporter on a local ski trip or learn to ski trip, run an event with a charity, use a website such as www.meetup.com to type in where to ski that day & use it to advertise your trips.
IRS and non-profit 501c: All by-law changes to your club have to be sent to the IRS to maintain 501c status. See line 77 on the IRS form used by clubs and mark “yes” to by-law change. 1099’s are not needed for trip leaders who actually “work” while on the ski trip. Keep track of expenses paid while on the trip to prove that you are working on the trip.
Free Resorts Magazine: There is a free magazine with all kinds of inside information on resorts: National Ski Areas Association Magazine. Request one per club. Judy B. passed around a “FAM” sheet for each club to name who from their club should receive the FAMs to distribute to their club members. She has two FAMs in her folder.
next NSCF meeting: is
2008 Western Carnival-Steamboat
Ted Dietz, Coordinator, Steamboat, gave report on club participation, Welcome Party, other parties, and lodging used. Super Bowl Sunday, Welcome Party . Tues Apres Ski party at Bear River Grill . Wed race (10-2) at Bashor with picnic . Each club should raise money for the Jimmy Heuga fund and they will give out a lot of prizes for that. Ted will contact all the trip leaders to let them know more since he now has everyone’s email address. Effie - We have 432 people going to Steamboat. Record for BR is 425.
2008 Eurofest -
BR Coordinator Noble
McClellan, RSC, has the necessary information for
2009 Western Carnival-Keystone
Presentation by the three vendors for the 2009 Keystone Western Carnival by Dan Ellis, Effie Rubinstein, and Judy Miller. Keystone Rep: Mike Agnew - we can lock in price on lift tickets.
Vendor’s Bids –Tabled Motion
Confusion on information in minutes regarding sending bid requests out for two resorts. Discussion. We need to have the resorts compete as well as the tour operators. This will also include the two-week window for both the Western Carnival and Eurofest 2011 Trips: Dave O moved to go out for 2011 for two resorts, Peter seconded. The motion passed with 5 opposed. The Spring 2008 meeting is when we decide where to go for 2010. Where will we go in 2011?
Mike Agnew introduced new
Vail Associates Rep for the Mid-Atlantic - NorthEast area Jill Canning. What’s new:
Keystone expanding snowcat area, new lifts & lodge Heavenly - whole new area across from
gondola – ready in 2010 - ramp from gondola.
Olympic Express - high speed quad to the
2009 Keystone, CO Vendor Selection
Christopher Pukalski, Baltimore Ski Club, gave a presentation on the three bids and led a discussion comparing the bids and answering questions. Vote: Group Trips Unlimited awarded contract. There will be a FAM to Keystone in January 2008 for about $300. Please be sure the right people are given the information about the January FAM.
Kitty Imdahl, Columbia Ski Club, handed out spread sheets on the three bids, led the discussion, and answered questions. Peter moved to accept GTU, Molly seconded. No opposition to the vote. Vote: Group Trips Unlimited awarded contract.
Future BRSC Trips
Possible venues for future trips were discussed:
2010 Western Carnival
Heavenly was selected as the 2010 site at the spring ’07 meeting.
Bormio was selected for
the 2010 site after discussion on
2010 Trips Coordinators
Four people have applied for 2010 Coordinators: Steve Peirce - PSC and Pat Crowley -Richmond Ski Club for Western Carnival; Cathy Homens for any trip, and Peter Porton – PSC for Eurofest.
Vote results: Peter for Eurofest; Pat for Western Carnival.
Suggestions for 2011
Make evaluation form to use in evaluation of resorts during a FAM
Helmets are Us
Discussion and comment to put club decals on front of helmets
AIG Travel Guard
There was a presentation by Bill Sheets on AIG Travel Insurance.
Fred Zedec show: Nov 9, 10, 11
Appreciation for Nancy Cruise
A round of applause and a BIG Thank You to