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Sunday, May 2, 1999BLUE RIDGE SKI COUNCIL
Minutes of Spring, 1998 Meeting
Holiday Inn, Arlington, VA
Sunday, April 19, 1998

Attendees
Peter Porton, President, BRSC; Stacy Hickman, Fagowees; Wayne Homens, Vice President, BRSC; Pam Chewning, Fagowees; Candy Levin, Treasurer, BRSC; Sam Mantis, WSI; Nancy Cruise, Secretary, BRSC; Fred Zedeck; Bob Gray, S. MD; Chris Thurber, AHSC; Barbara Flynn, S. MD; Kathy Ernest, AHSC;
Jackie Imus, S. MD; David Lerner, AHSC; Steve Pierce, Pentagon; Sergi Trian, PVS; Dave Olsen, Pentagon; Glade Flake, PVS; Robin Dodd, Baltimore; Dave Gurtner, AFWSC; Cathy Homens, Baltimore; Gary Rubens, SCWDC; Charlie Sanders, Baltimore; Harry Gaskins, SCWDC; Ann Townsend, Baltimore; Mike Cavallero, SCWDC; Mike Crawford, Richmond; Kitty Imdahl, Columbia; Deborah Crawford, Richmond; Bill Eskew, Columbia; Jim Cochrane, Richmond; Karen Thorn, Columbia; Kim Fleischmann, Hartford; Linda Bain, Columbia; Leo Gower, Hartford; Leo St. Jean, Fredericksburg; Blaine Weaver, Little Heiskell; Rae Ehlen, Fredericksburg; Dave Burger, Little Heiskell; Suzy Kelly, Fredericksburg; Russell Bacon, Black Ski; Susanne Louisell, Fauquier; Kate Hayes, Handicapped Skiers-Balt; Beth Webb, Crabtowne; John Matthews, CGS; Gary Russell, Crabtowne; John Storm, CGS; Inga Envra, CGS

President Peter Porton called the meeting to order at 9:37 a.m. He welcomed two new organizations and their representatives, Russell Bacon of Black Ski and Suzanne Louisell of Facquier Ski Club.
Approval of Minutes. Correction, Gary Rubens' name spelled wrong. Gary Rubens moved to approve minutes as corrected. Seconded. All in favor, minutes approved.
Treasurer's Report. Candy Levin reported and apologized that that membership renewal and sanction checks, submitted at the fall meeting, were not cashed before the banks declared them stale dated. She is
returning the checks to the club. Candy presented the 1997-1998 financial statement. There is $2348.32
in the checking account and $3028.65 in the savings account. Candy noted that the over all Council cash
holdings have steadily gone down due to a trend that the Council directed. Question from floor as to how
much in checks was returned. Candy responded that $180.00 in sanction fees and $258.70 in dues was
returned. Wayne Homens asked why there was a spring Council meeting income and not one for the fall
meeting. Candy explained that at the fall meeting representatives paid individually for the buffet and
that a fee was not collected to defray the cost of the meeting room. Peter asked that the club that runs
the fall 98 meeting get in touch with Candy to work out finances prior to the meeting. Kathy Ernest moved
to approve the Treasurer's report, Robin Dodd seconded. All in favor, motion approved.

COMMITTEE REPORTS

Ski Shows. Fred Zedeck reported the National Ski & Snowboard Expo would be held
at Ballston Common on November 6-8 with over a hundred exhibitors and that the ski swap would support
the Special Olympics. Fred made the offer for free booths for clubs with substantial memberships. His
Web site address is www.zedeckassociates.com. Other shows are Oct 9-11, Philadelphia; Oct 16-18,
Long Island; Oct 23-25, Detroit; and then Washington.
Trip Sanctions. Wayne Homens asked that trip sanctions be submitted to him by e-mail in word or word
perfect format for posting on the web page. He will also link to a club's web page if given that
information. He would like to have the sanctions in as soon as possible so he can build the web page for
next year's ski season. After a sanction is approved, Wayne will notify the club by e-mail, and the club
should then send the sanction fee to Candy. A question was asked whether the web page will take the place
of clubs publishing sanctioned trips in their newsletters. Wayne answered that clubs are still asked to
publish the information in their newsletters in whatever format they deem appropriate. The topic will be
covered during the afternoon breakout sessions.
Recreational Racing. Mike Cavallero reported that the PSIA dryland ski school was successful. There
were eight 1-day trips and three weekend trips scheduled but that half of the 1-day and one weekend trip
were cancelled. Next year they will run half of the trips carpool and half bus. Peter encouraged clubs
to take advantage of the program. Sam Mantis reported WSI had a good race season. Because of the
weather, several races were cancelled. Sam said that the schedule for next year would be available soon.
Ski Safety Award. Wayne reported he had not received any nominations and asked that clubs submit
nominations by the fall meeting.
Publicity. Peter asked for a volunteer to handle publicity. Kitty Imdahl asked when a new directory
would be published. Peter asked the clubs to provide updated information and said that he would publish a
new directory by the fall meeting.
Western Carnival Racing. Dave Olsen reported that out of 460 people on the trip 295 participated in the
race for a total of 65 percent. Fredericksburg won the participation award and Richmond won club team
award.
Internet Update. Wayne Homens reported that during the first year BRSC had about 200-300 hits on the web
site/and was now approaching about 1,000. Wayne is trying to link BRSC up with other ski councils. He
requested clubs to provide him their current link. Wayne offered to store club historical information,
e.g., by-laws, policy, procedures, etc., on the BRSC web site. The information would then be available to
other clubs. He asked that if anyone was interested to let him know. Wayne is in the process of
obtaining a new domain name.

OLD BUSINESS

1998 Western Carnival. Bill Eskew reported that a trip report was available. There were 458 participants
out of 14 clubs, largest Winter Carnival so far. Some problems reported were that at the welcome night
party which was to be a cocktail/standup type party, the food ran out at the end, there was limited
seating, and there was some problem with the buses. At the dinner/dance, he felt the program was too
long. Bill recommended: the Council look at the length of the program; work on communication in order to
avoid what happened at the welcome party; the events should be held in Aspen (when the Council returns to
Aspen/Snowmass); and, that the dinner/dance should be held at the end of the week. Bill expressed his
appreciation and thanks to the club trip leaders; Peter and Dave for their hard work; the vendor, Judy
Miller, Group Trips Unlimited; and the Aspen Skiing Company and other donors for the prizes they donated.
Question from the floor as to whether thank you notes had been sent to the donors and Bill responded that
they had been sent. Peter thanked Bill for the great job he did. Peter reported on lessons learned. He
said the Council needed to look at lighter hors d'oeuvres; more seats; that because of the large group we
need to pay close attention to transportation requirements; felt the DJ worked well; and thought the
dinner/dance should start earlier. Comment from the floor was that the having the dinner/dance on
Wednesday and the late start was out of the Council's control due to other commitments in the room.
1998 Winterfest. Leo St. Jean reported there were 68 participants on the trip to Sunday River. He said
the food was excellent, the parties were great and the attention the mountain gave them was superb. The
race went well with about two/thirds participation.
1999 Winterfest. Peter said that he sent out the bid sheets and had selected Steve Pierce as coordinator
after the original coordinator dropped out. Steve passed out the bid responses. He had received three
responses, two for Tremblant and one for Killington. Peter stated he had asked the brokers for both a 5
and 7 day package. Discussion on the areas and bids followed. Peter tabled the vote until after lunch.

NEW BUSINESS

2000 Western Carnival (January 29-February 5). Peter asked for location nominations from the floor.
There were four nominations: Breckenridge, Whistler/Blackcomb, Park City and Vail. Discussion followed on the different areas. A vote was taken. Each club was allowed up to three votes. Results: Whistler -
21, Breckenridge - 4, Park City - 30, Vail - 5. Bids will be sent out for Whistler & Park City. Peter
asked for coordinator volunteers.
2000 Winterfest. Tabled until afternoon session.
1999 Millennium Bash. Peter explained that bids were sent out last fall to approximately 13 brokers and
had received 2 responses. One of the brokers declined to bid and the other broker bid on Steamboat. Dave
Lerner moved that the Council accept the bid from Group Trips Unlimited. Inga Envra seconded. All in
favor, motion approved. The Council agreed to do Sunday to Sunday.
Council broke for lunch at 1200. During lunch, a vote was taken on Winterfest 1999 with Killington
receiving 11 votes and Tremblant 17. GTU was selected as the vendor. Stacy Hickman moved that the length of the trip be left up to the individual clubs. Motion was seconded and approved.
Meeting reconvened at 1:20.
Winterfest 2000 (February 26-March 4 (dates approved by Council vote)). Peter asked for location
nominations. The nominations were Stowe, Killington, and Ski 93. A vote was taken: Stowe - 11,
Killington, 22, and Ski 93 -22. Bids will be sent out for Killington and Ski 93. Peter asked for
coordinator volunteers for Winterfest and Western Carnival 2000.
Peter explained that three comps were given for Western Carnival, one for trip coordinator, one for race
coordinator and one for Blue Ridge President. One comp is given for Winterfest for the coordinator. Peter
said that he had appointed Dave Olsen to be race coordinator for Western Carnival 1999 and asked for
volunteers/nominations for trip coordinator for Winterfest 1999 and trip and race coordinators for
Millennium Bash.
Disabled Sports USA/Baltimore Adaptive Recreation and Sports. Kate Hayes thanked BRSC for support
provided in the past. She said she is now representing the Baltimore chapter instead of the Washington
chapter because Washington is does more with warm weather sports and Baltimore does more with the winter sports. She said that the money BRSC has contributed in the past is still in the scholarship fund and
stated that BRSC might want to redesignate its donation to the Baltimore chapter, which would probably be
used for new equipment. The other option would be to designate the donation to a BRSC scholarship fund.
Kate moved that the BRSC contribution, which is made on a yearly basis, be used in the adaptive ski
program, contingent on treasurer's report approval. Seconded. All in favor, motion approved.
1998-1999 Budget (enclosed as enclosure), Candy presented the budget. She said that the payment schedule
for the corporation fee had changed and was not sure of what the new fee for how long would be. She
explained budget line by line. NCHS McConkey Ski Scholarship changed to BARS. Candy proposed BRSC
approve the budget to continue support as in the past. She mentioned that Wayne had not asked for Web
site support nor had the President used the off-cycle meeting money. A discussion followed on the meeting
fees and what fees BRSC and/or the clubs should pay. Sergi Trian moved that the present system
{reps/clubs pay for price of meeting room/optional lunch} be approved. Seconded. All in favor, motion
approved. Motion from floor to approve budget as presented. Seconded. All in favor, motion approved.
Peter addressed the issue of the Council's selection process of the vendor selection for the 1999 Western
Carnival. He explained that at each meeting the process changes according to what the Council decides and
that the process followed for the 1999 Western Carnival was legal. Peter said he had not received any
written correspondence/official complaint regarding the issue. Peter asked the Council whether anyone
felt the process was not followed. Dave Lerner introduced a vote of confidence for how Peter handled
issue. Seconded. Council agreed.
Election Committee. Kitty Imdahl reported she had received one nomination for the office of President and
asked for nominations from the floor. Dave Olsen moved that Peter Proton be elected as President by
acclimation. Seconded. All in favor, motion approved.
The council broke out into workshops and reconvened.
Sanctioning workshop. Peter reported that he would send out the sanctioning list in September and asked
each club to put in its newsletter at least once.
Arlington Hall volunteered to host the fall meeting on September 27th.
Motion from floor to adjourn Seconded. Meeting was adjourned.

Signed
NANCY E. CRUISE
Secretary
Blue Ridge Ski Council