Approval of minutes
Minutes of Fall 2001 Meeting
Fort Meyers Officers’ Club, VA
Saturday, September 29, 2001
BRSC: Wayne Homens, President; Rae Ehlen, Vice President; Harry Gaskin; Acting Secretary
Delegates: not available at this time
President Wayne Homens called the meeting to order at 9:09 a.m. and welcomed everyone. He recognized Myrna Aavedal from the Potomac Appalachian Trail Club (our newest member) whose emphasis is cross-country skiing. Would be a good contact for club members with interests in cross-country. The other delegates introduced themselves.
First item of business was the minutes, introduced by the President on behalf of Nancy Cruise, BRSC Secretary, who was unable to attend. Dave Olsen, Pentagon Ski Club, recommended that the ski committee’s written recommendations be attached to the minutes for clarification of all the listed changes. Bill Schrodel, Columbia Ski Club, moved to approve the minutes. Cathy Homens, Columbia Ski Club, seconded the motion. The motion was approved.
Peter Porton, Pentagon Ski Club, reporting for the BRSC Treasurer, Steve Pierce, announced that clubs requesting sanctions need to make payment for them. He reiterated to all what a good deal sanctions are for the clubs; lots of trip exposure for a very tiny price ($10 each).
No one was present for the ski show.
No one was present for PSIA
Wayne Homens, BRSC President, reported on the latest National Ski Council Federation meeting in August of 2001. It was noted that this function is not paid for by BRSC, it is the individuals responsibility. There are three items of interest. 1.) This Federation represents 300,000 skiers, has some clout with ski areas. 2.) Profitability is not among ski areas current attributes. They are operating on very slim margins and extras received in the past are not available. 3.) Ski clubs have abused Familiarization trips (Fams) so badly that less are being offered. Currently, less than 50% of participants are really club trip decision-makers. Representatives are continuing to ski instead of attending events and showings of properties. Clubs need to tighten this up or Fams will go away. It is OK to not fill a Fam if a proper representative is not available. This includes BRSC. It was recommended that representatives take cameras, pictures and notes and report back to the proper body. Currently, there is a Fam on the table for December 6, 2001 to Heavenly. There may be a Fam to Stowe in late Spring to restart Ski-O-Ree. If this does occur, clubs are requested to send someone that can make the event happen.
Wayne Homens, BRSC President, stated that clubs need to think about and present at the Spring meeting their recommendation for recipients of the Ski Safety Awards. Clubs should recommend members who have demonstrated outstanding safety or taught safety in some manner. This award has not been presented in three (3) years.
Wayne Homens, BRSC President, reported that currently 23 sanctions had been approved. However, items sanctioned need at least six (6) weeks of exposure prior to the event to be worthwhile. He also reported that the BRSC web site is receiving 65 – 70 “hits” a day. This is a tremendous opportunity, as are web sites for the clubs in general. Columbia and Pentagon Ski Clubs said their clubs had hit new highs on membership last year, in part, due to their web page exposure.
Dave Olsen, Pentagon Ski Club, reported on BRSC racing (enclosure 2). Banff, Canada (site of the 2002 Winter Carnival) does recognize NASTAR. Canada has its’ own system, so many places in Canada do NOT recognize NASTAR. Dave also noted that some rule changes needed to be approved, mostly concerning snowboarders. Peter Porton, Pentagon Ski Club, motioned and Bill Schrodel, Columbia Ski Club, seconded that the rule changes be approved. Motion was passed. Dave also noted that NASTAR forms should not be separated.
Sam Mantis, Fagowee Ski Club & WSI Ski Racing, reported on such. There are 14 races scheduled within three (3) hours drive for the coming season. There is also a super banquet at the end of the season / year. For a good time, please attend.
The agenda was rearranged slightly to accommodate Joanne Magro and Tom Croft, JTM tours, joining Cathy Homens, Eurofest 2002 coordinator, to report on Chamonix, BRSC Eurofest, 2002.
The meeting paused for a break at 10:15a.m. Chamonix folks have the opportunity to meet with Joanne and Cathy.
The meeting reconvened at 10:40a.m.
Harry Gaskin, Bylaws Review Committee Chairperson, presented the By-laws with changes annotated in bold italics (enclosure 4). Bill Schrodel, Columbia Ski Club, moved to accept the changes. Kitty Imdahl, Columbia Ski Club, seconded the motion. Dave Olsen, pentagon Ski Club, discussed the meaning of Article VII. Elections, Paragraph 5, that the President appoints someone to fill a vacancy between council meetings and does not fill the position with himself. The make up of the assembly and voting authority was also discussed and clarified (hopefully). The motion was approved by more than the required 2/3rds vote of the General Assembly. A short discussion of ramifications ensued.
Wayne Homens, BRSC President, reminded everyone that 2004 trip coordinators résumés need to be submitted prior to the Spring meeting. Further, please think about five (5) year resort selection.
Meeting was paused at approximately 12:00 noon for lunch.
Meeting resumed at 1:00p.m.
BRSC has gotten behind by a half year in trip coordinator selection and resort selection. Résumés of volunteers for 2003 trip coordinators are at enclosure 5. Nancy Waddington, Crabtowne Ski Club, was elected by the delegates to be the 2003 Western Carnival coordinator. Kitty Imdahl, Columbia Ski Club, was elected by the delegates to be the 2003 Eurofest coordinator. Both coordinators were tasked to shadow current coordinators previous actions on bid submission and current actions in trip preparation.
Lake Tahoe was elected to be the destination for Western Carnival 2003, barely beating out Breckenridge and Aspen / Snowmass close behind.
Judy Miller, GTU Travel Service and Peter Porton, BRSC Western Carnival Coordinator, presented an update on the Banff / Lake Louise trip (enclosure 6). There was a discussion of carrying passports on the person, or just carrying a copy of your passport while the real passport is in the hotel safe.
Innsbruck / combo (Tyrol region) was elected to be the destination for Eurofest 2003, soundly thrashing Cortina and Davos.
Tour operators for bids for these areas for 2003 were limited to:
Western Carnival – GTU Travel Service, JTM Tours, & Rocky Mountain Tours;
Eurofest – Central Holidays, GTU Travel Service, & SportsTours.
Resolution of actions:
Send bid letters next week (September 30) to tour operators for 2003
Responses back by October 31, 2001
Disseminate to clubs and their internal vote by their executive councils (if necessary) by December 1, 2001
BRSC vote by e-mail or a quick meeting on December 7, 2001 (weekend)
Trip Time-frame Coordinator e-mail
Western Carnival First full week in Feb. Nancy Waddington
Eurofest First full week in Mar. Kitty Imdahl
Stacy Hickman, Fagowee Ski Club, motioned and Pam Chewning, Fagowee Ski Club, seconded that Aspen / Snowmass & Breckenridge be the destination resorts for 2004. Following discussion, the motion was withdrawn.
Myrna Aavedal, Potomac Appalachian Trail Club, motioned and Cathy Homens, Columbia Ski Club, seconded, that a single destination be selected for 2004, 2005, & 2006. During discussion it was noted that it was a new way of doing business, but if it didn’t work, we could change it. Motion was approved.
Peter Porton, Pentagon Ski Club, motioned and Myrna Aavedal, Potomac Appalachian Trail Club, seconded that we select at least two (2) additional resorts and vote separately for each year. Motion was approved and nominations from the floor for additional resorts were taken. It was noted by Kate Hayes, Baltimore Disabled Sports and SCWDC historian, that 2006 is the 70th anniversary of Ski Club of Washington DC, Ski Magazine, and Sun Valley. Nominated resorts were: Breckenridge, Aspen / Snowmass, Mammoth, Whistler / Blackcomb, Steamboat Springs, Salt Lake City, and Sun Valley. The winners were: 2004 – Aspen / Snowmass; 2005 – Breckenridge; 2006 – Sun Valley.
Molly Hochman, Crabtowne Ski Club, motioned and Harry Gaskin, SCWDC, seconded to select a resort for Eurofest for 2004. The motion passed and Cortina was elected to be the resort.
Wayne Homens, BRSC president, recounted a work adventure on an ISP (Internet Service Provider) going out of business and closing down with little notice. Disaster was averted, only because there was a back-up. Which raises a question for the clubs – Do you have a back up for your web site? Build a little redundancy into your operations. If a club would like to, they can run a mirror site with BRSC. BRSC is also capable of adding a page to our Web site for your club. Forwarding e-mail can also be provided. Just contact Wayne for information.
A nominating committee composed of a chairman and at least one other member shall be designated by the executive committee at the Fall meeting in concert with our new By-law revisions. Wayne Homens, President BRSC, requested persons interested in being on the nominating committee notify members of the executive committee. The position nominations are sought for is President.
The Spring BRSC meeting will be a two day affair at Solomon’s Island. The date will be the first weekend in May (May 4 – 5). SCWDC will host the event, John Veen (not present) will be the lead delegate(later changed to Harry Gaskin and May 18-19, 2002)
The meeting was adjourned at approximately 4:00p.m. I have not a clue who made the motion or seconded it, but it was approved.
Harry T. Gaskin
Acting BRSC Secretary
October 9, 2001