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BLUE RIDGE SKI COUNCIL |
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Minutes
of Spring BRSC 2007 Meeting
BLUE RIDGE SKI COUNCILMinutes of Spring 2007 Meeting Homewood Suites, Linthicum, MD Saturday, May 19, 2007 Attendees BRSC: Judy Burlbaugh, President & SCWDC;
Peter Porton, Vice President & PSC; Steve Peirce, Treasurer & PSC;
Nancy Cruise, Secretary & Fagowees; Pentagon Ski Club (PSC): Dave Olsen; Columbia Ski Club
(CSC): Catherine Homens, Gary Prestianni, Ted Dietz, Grant Wagner, Wayne
Homens, Tom Stanis, Lisa Jaworski; Fredericksburg Ski Club (FSC): Wally Morton; Ski Club of Washington DC
(SCWDC): Livingston Johnson, Marc Schanfarber, Sue Miller, Frank Peñaranda; Baltimore
Ski Club (BSC): Charles Saunders, C. Edward Crawford, Christopher
Pukalski, Mike Jones, Sheldon Hyman; Capitol Golden Skiers: Inge
Lesjak; Potomac Valley Skiers (PVS): Charles Huggins; Fagowees: Carl Harlow, Stacy Hickman, Sam Mantis; Mogul
Ski Club: David Sheppard, Jim
Miller; Snowsearchers: Richard
Ochs; Richmond Ski Club: Noble
McClellan, Chris Gilman, ? McClellan; Crabtowne Skiers: Molly Hochman,
Mike Lemke, Gail Lemke, Nancy Waddington; Harford Ski Club: Rick Swinder, Steve Andrew; Peninsula
Ski Club of VA: Sonny Short; Southern Maryland Ski Club: Sal
Aguelles, Pam Aguelles; Vendors:
Judy Miller, GTU; Dan Ellis, WS&S; Effie Rubenstein, Sportours ,
NJ; Mike Agnew, Vail Resorts; Andre Gupta, Ski Alpine Xperience. Host Club: Baltimore Ski Club. President Judy Burlbaugh
called the meeting to order at 8:10 a.m. and welcomed everyone. The BRSC Executive Committee members and
club delegates introduced themselves.
Judy B. said that two clubs have applied for BRSC membership, the Potomac
Ski and Adventure Club (PSAC) and the Peninsula Ski Club. A representative from each club gave the
Council a brief rundown on their respective club. Peter, VP/PSC, moved that the Council accept both clubs into
the BRSC. Wayne, CSC, seconded the
motion. All were in favor. The motion was approved. Date and Host of Fall '07 Meeting Wayne, CSC, moved and
Molly, Crabtowne, seconded a motion to hold the fall meeting on October
13. The Council was in
agreement. The meeting date was later
moved to September 29 to accommodate the calendar of the newly appointed 2009
Western Carnival trip coordinator.
Judy B. said that Timberline had invited the Council for an
inexpensive weekend. Judy B. asked
the Council whether they’d be interested in having a meeting at
Timberline. Discussion followed,
majority disagreed with the idea.
Baltimore agreed to host the fall meeting. Minutes Wayne, CSC, moved and
Frank, PSAC, seconded the motion to approve the minutes as submitted. All were in favor. The motion was approved. Treasurer Steve Peirce presented
the Treasurer’s report; $7240.38 in checking account and $8374.67 in CDs. Elections Chairperson Nancy
Cruise presented the slate of candidates for the offices of Vice President,
Treasurer, and Secretary and solicited nominations from the floor. There were no nominations from the
floor. Wayne, CSC, moved that the
Council accept the three nominees--Peter Porton for Vice President, Steve
Peirce for Treasurer, and Kitty Imdahl for Secretary--by acclimation. Frank, PSAC, seconded the motion. All were in favor. The motion was approved. The Council thanked Nancy Cruise for her
years of service as the BRSC Secretary. BRSC Racing Race Coordinator Dave Olsen
distributed copies of the race report for Big Sky. PSC won the participation award and CSC won the team
competition award. Trip Sanctions and
Website Webmaster Frank Peñaranda
reported that in the past year there were 54 winter ski trip sanctions, 2
summer ski trip sanctions and 3 non-ski trips posted on the BRSC
website. Judy B. said she’d like to
continue the practice of posting non-ski trips on the web for free. The Council agreed with her. Judy B. asked that Steve Peirce,
Treasurer; Frank Peñaranda, Webmaster; and she be addressees on e-mail
sanction applications. Judy B.
explained the sanctioning process as follows: after Steve receives the $10. fee and verifies that the club is
a member in good standing, he will notify Frank; and after Judy reviews the
application, she will notify Frank with approval. Judy B. said she would
publish the sanctioning process as discussed along with an explanation of the
sanction application on the website. Trips Committee Judy B. asked the Council
for approval to appoint Kitty Imdahl as the chairman of the Trips Committee. Ted, CSC, moved and Frank, PSAC, seconded
the motion to approve Kitty as trips committee chairman. All were in favor; the motion was
approved. Volunteers to serve on the
committee were: Wayne, CSC; Ted, CSC;
Frank, PSAC; Tom, CSC; Cathy, CSC; and Inge, Capitol Golden Skiers. Judy B. said that the trips committee will
address both Western and European destinations. Judy B. asked whether the Council should send out bid requests
to vendors for two locations for each of the Western and European trips. Discussion followed. Steve, Treasurer/PSC, moved that for 2010
and beyond, BRSC send out bid letter requests for two locations for both
Western and European trips. Marc,
SCWDC, seconded the motion. Molly,
Crabtowne, requested the motion be tabled until the afternoon session. Wayne, CSC, seconded the table. Majority of Council were in favor. The motion was tabled. 2007 Eurofest,
Schladming, Austria, March 3-10, 2007 Trip Coordinator Cathy
Homens reported that there were 140 participants and the trip was fabulous. 2007 Western Carnival,
Big Sky, Montana, February 3-10, 2007 Judy Miller, GTU, on behalf
of Trip Coordinator Kitty Imdahl, reported that 9 clubs participated with 387
participants. The trip was a success. 2008 Western Carnival,
Steamboat Springs, CO, February 2-9, 2008 Trip Coordinator Ted Dietz
and Effie Rubenstein, Sportours, gave an update on the trip. There are currently nine clubs signed up. 2008 Eurofest,
Grindenwald/Interlaken, Switzerland, February 29-March 8, 2008 Trip Coordinator Nobel
McClellen and Judy Miller, GTU, gave an update on the trip. Selection of 2009
Eurofest and Western Carnival Coordinators By secret ballot, the
Council selected Christopher Pukalski as the 2009 Western Carnival trip coordinator
and Kitty Imdahl as the 2009 Eurofest trip coordinator. Tom, CSC, moved that
a person accepting a comp’d position for BRSC cannot also be a trip leader
for a club on the same trip. Dave,
PSC, seconded the motion. Ten
opposed, majority for. The motion was
approved. The Council discussed the
issue brought up by Peter, VP/PSC, whether clubs who actively participate on
Council trips should be awarded more votes over the three allowed when voting
on future locations, tour operators, and bid packages. After some discussion, Peter revised his
suggestion to award extra votes when voting only on tour operators. Further discussions and clarification of this concept was held during the discussion of the Tour Operators Selection Process (below). Selection of 2009
Eurofest and Western Carnival Vendors C. Edward, BSC, moved that
for the 2009 Western Carnival, bid requests be sent to GTU, Sportours, and
Winter Ski and Sport. Wayne, CSC,
seconded the motion. Sonny, Peninsula
Ski Club, moved that the motion be amended to include Ski.com. Frank, PSAC, seconded the motion. The motion to amend was defeated by a vote
of 9 for and 17 against. Original
motion to send bid requests to GTU, Sportours, and Winter Ski and Sport was
approved with all in favor except one opposed. By majority vote the vendors GTU, Alphorn Tours, and World on
Skis were selected to send bid requests to for the 2009 Eurofest. Sponsor Reports Mike Agnew, Regional Sales
Manager for Vail Resorts, addressed the Council on Heavenly Valley in South
Lake Tahoe. Andre Gupta, Ski Alpine
Xperience, addressed the Council on skiing in France. The Council broke for lunch
at 12:30 and reconvened at 1:30 p.m. Selection of 2010
Eurofest and Western Carnival Destinations Wayne, CSC, moved that the
Council accept Heavenly/South Lake Tahoe as the 2010 Western Carnival
destination. Peter, VP/PSC, seconded
the motion. There was a question from the floor concerning the Council’s
earlier decision to send bid letters out for two destinations. Wayne, CSC, moved that the bid letters
only go out for Heavenly for 2010.
Cathy, CSC, seconded the motion.
All were in favor, motion approved.
Peter, VP/PSC, moved that the selection of the 2010 Eurofest
destination be tabled until the committee comes back with its
recommendations. Frank, PSAC,
seconded the motion. There was a
question from floor whether that would allow enough time. Judy B. said she wanted to get the bid
letters out soon. Peter suggested
that Kitty contact the committee and come up with two selections within a
month. Judy B. asked for suggestions
to give to the committee. Areas
suggested were Japan, Troi Valles, St. Moritz, and Innsbruck. Judy said she’d give Kitty about a month. New Business
Tour Operator Selection
Process Judy B. stated that she
would like to see BRSC use a standardized RFP and reporting form for vendor
selection. She gave the RFP created
by Bill Schroedel to Trip Coordinator Christopher to use for Western Carnival
and said it could be tweaked for Eurofest.
Judy B. suggested that the Council allow the vendors for each trip to
bid on the weeks before and after the current weeks previously approved by
the Council. The Council discussed
the pros and cons. A suggestion from the floor was to ask for bids for
original week and allow vendors to come back with alternatives if they so
desire. The Council agreed to the
suggestion to allow alternative weeks in the bids. Judy B. said that she has a matrix for coordinators to use to
present the bids to the Council for approval and said she would e-mail it to
the newly selected coordinators.
Wayne, CSC, said that he would assist with posting the forms on the website.
Racing C. Edwards, BSC, suggested
that because of the aging population not wanting to risk injury by racing,
that BRSC either do away with the way clubs are lined up for the race or do away
with the participation award. Race
Coordinator Dave addressed the Council on the merits of continuing the
participation award. Dave then
addressed the issue of the way clubs are assigned a racing order. He said that the current procedure
eliminates people waiting in line for hours to race. No action was taken on C. Edwards’
suggestion. Wayne, CSC, moved and
? seconded the motion to approve Dave Olsen as race coordinator
for the 2009 Western Carnival. All
were in favor, the motion was approved.
Other Peter, VP/PSC, moved that
BRSC subsidize up to $500.00 to send the BRSC President or his/her designated
representative to the annual National Ski Council Federation meeting. Wayne, CSC, seconded the motion. All were in favor, the motion was
approved. Judy B. asked for new
business from the floor. C. Edwards,
BSC, asked about a BRSC directory.
Peter, VP/PSC, said he would update his e-mail directory and send it
out to the clubs. Judy B. asked
whether the Council would be interested in a summer activity. One suggestion was a picnic. Judy B. said she’d work on getting a BRSC
delegate picnic/activity together. The Council broke into
breakout sessions. The meeting was
adjourned at 3:45 p.m. Respectfully
submitted, Nancy E. Cruise Secretary Blue Ridge Ski
Council Date: August 2, 2007 |
